1. On our website, we offer users the opportunity to apply for certain advertised positions by providing personal data through our website. Data is entered into an input screen, transmitted to us, and then stored. Permission to send the data is obtained by the user before submitting his/her application. The following data is collected during the registration process:
   • Name and surname
   • If applicable, academic degree
   • Date and place of birth
   • Contact details (address, email, landline and/or cell phone number)
   • Application documents (cover letter, curriculum vitae, and certificates)
   • Language skills, and capabilities.

In addition, there are other personal data provided by the user sending them to us at a later point during his/her application process or in the further course of the application procedure, such as for example notice period, current salary and salary requirement, willingness to move (relocation, second residence in the case of a position outside his/her current place of residence), willingness to travel, professional goal, and motivation to change. The said data as well as the data transmitted to us through the homepage will be stored in our applicant management system called "Meffert" after actively obtaining the necessary consent (cf. what stated under section 2).

At the time of the transmission of the application through the homepage, the following data will be stored as well:

• The user's IP address
• The date included in the access log file
• The date and time of the transmission of the application
• Mr/Mrs
• Surname and first name
• Title
• Current position
• Phone number
• Selected vacancy
• Curriculum Vitae
• Confirmation of the permission relating to the data collection

In this context, the data will not yet be transmitted to any third parties. This data will be used exclusively to respond to your enquiry. The processing of the personal data from the input forms serves us solely to process the application. In the case of an application via email, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the submission process is used to prevent any misuse of the applicant management system and to ensure the security of our information technology systems.

As an alternative, an application transmitted through the provided email address will also be feasible. If you use this option, the personal data transmitted with the email will be stored.

2. In the context of the application process through the homepage and /or by email, the respective consent is obtained from the user/applicant/candidate for the processing of the above-listed data. The said consent is granted by means of the online service datenschutz-freigabe.de we use. This service is integrated into our internal applicant management system called "Meffert". After the receipt of the application or the CV by us, each applicant/candidate will be sent a confirmation of receipt by email including an individualized link to the website https://datenschutz-freigabe.de. The candidate shall actively grant the permission to us to store his/her personal data, to pass on the curriculum vitae within Heinrich & Coll Personalberatung as well as to submit it to clients (after prior consultation). In addition, the user/candidate/applicant shall grant his/her permission to receive job offers per email. The said permission can also only be granted for partial areas. The personal data will be stored until revocation.

The user/applicant/candidate has the possibility at any time to revoke all or part of his/her authorisations granted via data protection clearance and to ask for the deletion of his/her application/all personal data in accordance with the section 17 of the GDPR. In case the permission has been granted, the legal basis for the processing of the data is the section 6 paragraph 1 lit. a of the GDPR. The legal basis for processing the data transmitted in the course of the transmission of an email message shall be the section 6 paragraph 1 lit. f of the GDPR. If you email us with the intention of entering into a contract, the section 6 paragraph 1 lit. b of the GDPR will serve as additional legal basis for the data processing.

We base the personal data provided by you on our decisions in the application process within the framework of the legal requirements. For example, we use your professional qualification to decide whether we'll consider you in the shortlisting process or a personal impression in a job interview to decide whether we'll forward your data to one of our clients with your prior consent. The necessary consent is granted through the website www.datenschutzfreigabe.de

For the data collected during the application process for the fulfilment of a contract or for the implementation of pre-contractual measures, the purpose of the collection shall be achieved as soon as the respective data is no longer necessary for the implementation of the contract. Even after having entered into the contract, it may still be necessary to store personal data of the contractual partner in order to fulfil contractual or legal obligations.

The user has the right to revoke his/her consent to the processing of personal data at any time. The applicant/candidate can either make the revocation through the link to data protection release sent to him/her after receipt of the application or send his/her revocation by email to the data protection address This email address is being protected from spambots. You need JavaScript enabled to view it..In such a case, all personal data that was stored when contact was made with us will be deleted.

In the event the data is required for the fulfilment of a contract or for the implementation of any pre-contractual measures, the early deletion of the data will only be feasible insofar as contractual or legal obligations do not prevent the said deletion.

Special types of personal data, for example about health, religious views, political beliefs, shall generally not be processed.  This is the reason why we expressly request that you do not send us such types of data. We will not accept an application including such types of data. We delete such types of data in our system and ask the user/applicant/candidate to send us his/her new application.

Personal data will only be forwarded to suitable clients with prior consent.